Personal Assistant to CEO

Responsible for providing efficient administrative and operational support, managing the CEO’s schedule, ensuring smooth communication between the CEO and both internal and external parties, as well as assisting in strategic decision-making and the management of key projects to achieve the company’s goals.

Qualification

• Minimum education: Bachelor’s degree in any major (preferably in Finance, Management, Communication, or Law)
• Minimum 5 years of experience working as a secretary or PA to the CEO
• Proficient in using Microsoft Office and managing emails
• Strong understanding of business strategies and basic accounting procedures, including their implementation
• Knowledge of business legality or laws related to business contract agreements
• Excellent organizational and time management skills
• Outstanding interpersonal, proactive, and negotiation skills
• Proficient in English (both written and spoken)
• Mandarin language skills are a plus
• Willing to travel for business, both domestically and internationally

Responsibilities

• Organize and manage the CEO’s daily schedule, including meetings, business trips, and other important activities such as engagements with clients, business partners, investors, or suppliers.
• Filter and handle incoming communications (emails, phone calls, letters), ensuring the CEO receives relevant and urgent information.
• Prepare and manage documents, materials, information, and data required for meetings or decision-making processes.
• Organize and maintain archives of important documents, including business reports, contracts, and the company’s financial data.
• Act as a liaison between the CEO and management as well as other departments within the company.
• Manage and process requests and payments related to expenses incurred from the CEO’s activities, ensuring timely and accurate execution.
• Handle ad-hoc tasks assigned by the CEO, both personal and professional in nature.